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User Permissions

User permissions are designated within each user's account.  Users can be given permissions to create announcements or categories or be designated as a manager who can approve or reject submitted I-forms or purchase orders.

Users can also be assigned a manager within their user account, who in turn can be responsible for approving/rejecting any submitted I-forms or purchase orders from that user.  

Access to Resources is also defined within a user account.  Each subcategory can be designated as having one of three levels of access.

  • Read/Write - the user can see and edit these documents
  • Read Only - the user can see these document, but not edit them
  • None - these resources are not visible when signed in with this user account

Finally the steps to create 4Schools User Groups and grant access to subcategories will be covered in a separate document.  

Example User Account

Example User Account

 

Check boxes at the top are used to grant access to this user to modules of WO4Schools.  

Under Resource Permissions, each category and subcategory is listed displaying the current access of the user.  An All None, All Read, and All Read/Write link is provided for your convenience for each category.

While you can edit a user's account individually, group permissions will grant these resource permissions in a much more efficient manner.  

Public Side of an Administrator's Account

Public Side of an Administrator's Account

Take a moment to compare the user settings in the 1st screen shot to the one above.  Within the user's account, the Announcements, Categories, and Is Manager? boxes are checked.  From the Toolbox dropdown menu, those items are displayed in addition to Lost Resources, which we will look at in a separate help doc called Lost Resources.

If those items are not checked within the user's account, they do not display in the dropdown list.

Announcements

Announcements

When Announcements is chosen from the Toolbox dropdown menu, the above window displays.  

  1. Add Announcement
  2. View Current and Future announcements or View Past Announcements
  3. The active announcements on this date
  4. Edit / Delete the announcement

Setting Up Resource Categories and Subcategories

Setting Up Resource Categories and Subcategories

When Categories is chosen from the Toolbox dropdown menu, the following are displayed:

  1. Add Categories button
  2. A list of existing Categories
  3. Links to existing subcategories for each category
  4. Sort Order options
  5. Edit - allows you to change the category name
  6. Delete - if subcategories exist, this option is not available.

Adding a Resource Category or Subcategory

Adding a Resource Category or Subcategory

Click the + Add Category link and provide an appropriate name.

Resources

Resources

Clicking on Resources or hovering over it displays the same list in two places as shown above.  

Hovering over a category like High School, will display the subcategories associated with it.  Those same subcategories will display from the dropdown list to the right.

The only categories/subcategories displayed here are those that this user has Read or ReadWrite permissions to. If None is designated within this user's account, the category/subcategory will not display.

List of Resources with Read/Write Permissions

List of Resources with Read/Write Permissions

Resources are listed within a category's subcategory.  The Resources shown above are in the High School category, Academics subcategory.

To view the resource, simply click on it's name.  Notice the additional links at the right.  Edit, Delete, etc. are only visible because this user has ReadWrite permissions to this subcategory.

List of Resources of Read Permission Only

List of Resources of Read Permission Only

Notice in the Actions column, the Submitted I-forms link.  This user is designated as a Manager, therefore the link displays.  Since this user does not have Read/Write permissions to the subcategory, no Edit, Delete, etc. are displayed.

Any category/subcategory that is designated as None within this user's account is not displayed.

Granting Access to Categories/Subcategories

In addition to setting up an individual users account, users can belong to 4Schools Groups.  See our additional documentation on how to use this feature.

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