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Content Template Library

The Content Template Library may be used to copy all or part of an existing page, or to provide a template that can be copied to either the main website area or to faculty pages. Creating an “exemplary” page template for faculty pages is an excellent way to provide teachers with CMS training and have well planned faculty pages ready for public viewing when the training is concluded. It is also possible to "archive" a page by copying the entire page to the CTL and then deleting the page from the page category.

Permissions may be set to copy from and/or to the Content Template Library. Generally the permissions are set so most users have “Copy From” permissions and only a few users have “Copy To” permissions.

Access to the Content Template Library is controlled in the 4Schools Users Database. There are two places in the Users Database that control permission to the Content Template Library, one for faculty pages and one for main website administrators. These permissions can be set on a user by user basis or done by importing users from a spreadsheet saved as a tab delimited .txt file.

Permissions to the Content Template Library - Faculty Pages

Permissions to the Content Template Library - Faculty Pages

When setting permissions for a user, go to the Users Database and search for the user. Click the pencil icon to edit the user’s account.

For Content Template Library permissions on faculty pages, select the CMS4Schools tab and then the Faculty Account subtab. Check the “Copy Content From It” box under the Content Template Library heading. If the user is an individual that you want to be able to add templates to the Content Template Library, also check the “Copy Content To It” box.  

Permissions to the Content Template Library - Main Website Permissions

Permissions to the Content Template Library - Main Website Permissions

For Content Template Library permissions on Main Web Site Admin pages, permissions are set under the CMS4Schools tab and then the Navigation Builder subtab.  If the user is given “Copy To It” permissions it is a good idea to also give them “Copy From It” permissions or they will be unable to test the template they created.  If the Navigation Builder subtab is not visible, the user does not have main website permissions.

To Create a Template - Add a Page

To Create a Template - Add a Page

Go to the Navigation Builder and selection Content Template Library from the drop down list at the top of the page.

Once the permissions are set, at least one template must be added to the Content Template Library for the library to become functional.  

Note:  if you do not see Content Template Library in the drop down list, you do not have permissions to “Copy To” the Content Template Library.  Also, you do not have to be in the “Content Template Library” to create a template but this is where you will see all of the templates that have been created for your website.  Copying content to/from an existing page is covered further on in this document.

Click on the Add Page link.

Enter the required information.

  1. Navigation Category: Content Template Library
  2. Navigation Link Name:  Examples - Main Web Page Template or Faculty Web Page Template
  3. Navigation Type: Select Internal Web Page radio button
  4. Enter a Physical File Name making sure to use only lowercase letters a-z, numbers 0-9, and/or dashes
  5. Page Title: This is optional and can be left blank for the template
  6. Navigation Link Status: Select Active
  7. Navigation Order: The order they will appear on the list of templates
  8. Navigation Level: Select a level from the drop down list
  9. Click Add

To Create a Template - From an Existing Page

To Create a Template - From an Existing Page

In Navigation Builder Home, choose Main Body or Right Side of the page containing the tool to be copied.

The Main Body page is shown above and Right Side Bar is shown below.

Copying to Template

Copying to Template

To copy a tool, click the To Template link near the top.

Select the radio button to create a new page or add to an existing page.

Copy to a New Template

Copy to a New Template

For a New Page you will be prompted to key in a Navigation Link Name, Page Title, and Physical File Name just as you would when creating any new web page.

Click Continue.

Copy to an Existing Template

Copy to an Existing Template

If Existing Page is selected, you will see a drop down list of the existing templates to choose from.

Select one and click Continue

Choose Tool(s) to Copy

Choose Tool(s) to Copy

The tools on the current page are displayed in a collapsed list.   To see the content of the tool, click on the plus sign in front of the number.  The first item of the Main Body Content is expanded as an example.

Check the tool(s) you wish to copy or Select All to copy all of the tools.

Then, click Copy.

How to Place Copied Content

How to Place Copied Content

To place copied content on a new or existing page, choose Main Body or Right on the page within Navigation Builder where the content is to be placed.

Note: Copied content can be placed on either the Main Page or Right Side of any webpage, however it cannot be copied from the Main Body to the Right side or vice versa.

Copy From a Template

Copy From a Template

Within either the Main Body or Right side of the page, click From Template

 

Select the page that contains the copied content from the drop down menu.

Click Continue.

Select Tools from List

Select Tools from List

A list of the tools on the template’s Main Body and Right Side will display.

Check the boxes of the tools you want or Select All.  The plus sign can be used to expand the content if you don't remember what is contained in each tool.  (No tools have been expanded in this example.)

Click Copy

The tools can be edited as usual to add or remove content.

Using the Content Template Library on Faculty Pages

The process of copying to or from a template on faculty pages is the same as described above.

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