Follow

Timeframes and Blackout Dates - Cal4Schools

Timeframes create the blocks of time for which the facility, resource or item represented by a Signup Sheet can be reserved. The blocks of time can be shown as periods representing the building’s schedule or as start and end times. Multiple timeframes can be created to accommodate the different ways you may want to make resources available. Some may be available nights and weekends while others only during school hours.

Blackout Dates are those dates on the Signup Sheets where you do not want staff members to be able to create reservations. These dates are often the weekdays of the school year that students are not in attendance. Blackout Dates will be grayed out in the Signup Sheets and will not have the periods or begin/end times displayed.

To add a timeframe, click on the + ADD TIMEFRAME link.

  1. Key in a descriptive name for the timeframe you are creating.
  2. Uncheck any days of the week that should not be included. Many Signup Sheets will have Sunday and Saturday unchecked. If an item is always busy on Tuesday and Thursday but could be reserved on Monday, Wednesday and Friday, then only those three days would be left checked.
  3. Click the Add button to save the timeframe.

To add the periods and begin/end times to the timeframe, click on the Periods link for the timeframe.

The drop down list in the screenshot above lets you select other Timeframes if you wish to add Periods to other timeframes.

Adding a Period

Adding a Period

To add a new period, click +ADD.  The following screen displays.

  1. Key in a name for the period.
  2. Use the time pickers to choose begin and end times. Times may also be typed in.
  3. Click the Add button to save your information.  Note: You can choose to display period names or begin/end times on each signup sheet created.
  1. To change the period name or the begin/end times, click on the pencil icon in the Edit column.
  2. A timeframe can only be deleted if there are no signup sheets using that time frame. Use the garbage icon can in the Delete column to delete a timeframe with no signup sheets attached.

Blackout Dates

Blackout Dates

Blackout Dates are those dates on the Signup Sheets where you do not want staff members to be able to create reservations. These dates are often the weekdays of the school year that students are not in attendance. Blackout Dates will be grayed out in the Signup Sheets and will not have the periods or begin/end times displayed.

To set a blackout date, click +ADD BLACKOUT DATE and the following screen will display.

  1. Key in or choose the date from the calendar provided.
  2. Enter a description, i.e. Memorial Day
  3. Click Add.
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.
Powered by Zendesk