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User Accounts Admin (Faculty Groups)

Users within the 4Schools/CMS4Schools Database can be assigned to groups.  There are two areas where this can be done and it is important to understand the difference between them.  

CMS4Schools Groups - the primary reason for having these groups is to allow the flexibility of creating custom staff directory lists for web pages that only pertain to a portion of the district's staff.  For example, displaying elementary staff on the elementary faculty list page.  Users can be assigned to multiple groups, adding to the flexibility of displaying them on appropriate pages.  

Members of these groups can also be used to provide side security to a specific page.  For example, if you create a Department Heads group, then create a page with user side security, you can designate this page as accessible to only members of the Department Heads group.

4Schools Groups provide a way to mass email passwords and to edit permissions to the group.  This forum will focus on the CMS4Schools groups.

Access User Accounts Admin

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In the CMS4Schools Main Website Administration, select User Accounts Admin in the left navigation. This will open the User Account Administration Changes screen.
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Select Groups to open the User Account Groups screen.

User Account Group Options

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  1. User Account Groups - Add: Create a new user account group
  2. <Back to User Accounts: Go back to the User Account Administration Changes screen.
  3. Users: Indicates the number of users in a group
  4. Update: Allows you to update the Group Name and the faculty members in the group.
    Note: Faculty members can also be assigned to groups via the 4Schools Users Database under the CMS4Schools tab | General Section. See the CMS4Schools User Account Permissions article for more information.
  5. Delete: Delete a user account group

Add User Account Groups

Before adding groups, make a plan for how these groups will be used. Of course, additional groups can be added at a later time. On the User Account Groups screen, select the User Account Groups - Add link to open the corresponding screen.

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  1. Group Name: enter the desired name for the group
    Note: The group name will be visible to vistors on your website in the Faculty List from Faculty Database (Staff Directory) Tool
  2. Use the Add and Remove options to update the faculty members in the list
    Note: Faculty members can also be assigned to groups via the 4Schools Users Database under the CMS4Schools tab | General Section. See the CMS4Schools User Account

Select Add to create the group.

Update User Account Groups

On the User Account Groups screen, select Update next to the group to open the User Account Groups - Update screen.

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  1. Group Name: update the group name if needed
    Note: The group name will be visible to visitors on your website via the Faculty List from Faculty Database (Staff Directory) Tool
  2. Use the Add and Remove options to update the faculty members in the list
    Note: Faculty members can also be assigned to groups via the 4Schools Users Database under the CMS4Schools tab | General Section. See the CMS4Schools User Account
 

 

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