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Faculty Website Administration - Getting Started / Add a Web Page

Typically a school's website consists of primary or main web pages and multiple faculty websites.  Occasionally a user has administrative rights to both, but this Help Documentation will focus on a Faculty user and how to add a web page to a Faculty Web Site.

Accessing the Website

Accessing the Website

Obtain the URL of your school's admin login page from your webmaster or IT department.   The following URLs are typical school addresses:    http://www.yourschool.k12.wi.us/admin or http://yourschool.org/admin

The above Login screen will display with your browser.

Enter your User Name and Password.

Click Login.

Welcome Screen

Welcome Screen

The 4Schools welcome screen displays.  If your district uses other 4Schools' products, ie. Calendar4Schools, etc. the links will be displayed here as well.

Click on CMS4Schools at either of the two arrows and the following Main Web site Administration page will display.

Main Web site Administration Screen

Main Web site Administration Screen

The content displayed within the left column of this page will vary depending on the permissions granted by the school's website administrator.

The user described in this Help Doc has been given the following permissions:

  • Faculty User
  • No primary/main website permissions
  • Home page type is their Profile page

In the top left corner you will see your name as the user who is currently logged in as well as 3 additional links.

Log Out - used to exit CMS4Schools.

Edit My Profile - Edits to your profile, including your name, phone #, password, photo, etc. can be made in this area.  For further details, see Faculty Account - Edit My Profile

Back to 4Schools - Takes you back to the 4Schools Welcome screen where you can easily switch between 4Schools' products.

To work on your Faculty pages, you must move from Main Web site Administration to Faculty Pages Administration.

To do so...

Along the left, click on My Faculty Administration and the following screen will display.

Accessing Your Faculty Website

Accessing Your Faculty Website

Along the left, click on My Navigation Builder Home.

Note:  The word 'My" is used to differentiate between Main Web site Admin and the Faculty Pages Admin modules.  For example. Navigation Builder Home (Main Web Site) and My Navigation Builder Home (Faculty Pages).

 

Navigation Builder Details

Navigation Builder Details

My Navigation Builder will display your current Web site map as well as allow you to update any of your current pages.

Each column of this table has a unique function.  The items below will explain these from left to right.

Lvl (short for Level):  1st level links are the main links that always appear on your site.  In order to view the 2nd level links, users must click on or mouse over the 1st level link.  The same is true of 3rd level links.

Link Name: This shows how the link will appear in the navigation area.  Note that these are indented so that the levels are easy to identify.

Page Type: This tells whether the link goes to an Internal Web page (Page) or external Web site (Link).  This will be explained in greater detail below.

Page Detail: N/A shows for profile pages where the district has opted for a uniform look on faculty home pages.  On all additional pages, the Main Body link will be used to edit the content in the center of this page.  The Right link will be used to the edit the content in the right side bar of this page.  

Update: This will allow you to change anything about this page that relates to the navigation itself.  (See Adding a Page below).

Delete: This will allow you to delete this individual page.  You will only be able to delete this page if it is currently empty (This is to ensure that you do NOT delete a page by accident).  Therefore, you may need to delete all the page detail prior to deleting the page with this link. Delete is not an option from the faculty home page but you will have the ability to delete all other faculty pages that you create.

Preview: This will open the selected Web page in a new browser window.  This is a convenient way to check your work and view a page as a public user will see it.

Add a Page to your Web

Add a Page to your Web

Click the Add Page link the near the top center of this page.  A screen similar to the following displays.

Enter Details of New Internal Web Page

Enter Details of New Internal Web Page

Type in a Navigation Link Name.  This is the link itself that will appear in your left side navigation bar.

Choose a Navigation Type.

Internal Web page: This option will be used for most of your links.  By selecting this option, you are creating a new page within your Web site.

Physical File: This is the file name that will be used for this page.  Each page must have a unique physical file name.  If you choose a name that already exists for another page, a warning message will appear.  This file name cannot have any spaces, just letters, numerals and dashes. The physical filename will be part of the page URL.

Page Title: This is an optional field.  The text that you enter into this box will appear in the title area of this page.  It is recommended that you include a title for each page.

Banner Graphic: Each page of your Web site can have a banner graphic at the top of the page.  You can use any number of banner graphics for your site.  You can use this tool to select a banner graphic from the Banner Graphic library (See the Banner Graphics Help Doc) or add a new one.  Unless you specify otherwise, the default Banner will be used for all new pages.

Web Site Link: This option will be used for linking to a specific Web site address.  This could link to a Web address on an external Web site OR it could link to a file within your Web site.  

Directions for a Web Site Link are continued in the next step.

Choose the Navigation Link status.  This will allow you to temporarily make a page inactive.  When inactive, the page will still exist but it will not be part of the navigation links on the left side.  This will default to “active” for all new pages.

Specify the Navigation Order.  Use this drop down to select where in the navigation this link will appear.

Select the desired Navigation Level.

Click Add to add the new page.

Enter Details of a New Web Site Link Page

Enter Details of a New Web Site Link Page

Web Site link: This option will be used for linking to a specific Web site address.  This could link to a Web address on some other external Web site OR it could link to a file within your Web site.

Type: Decide whether clicking on this link will bring your Web site users to a new Web site window or keep them within the current window.

URL: Type in the full Web address of the desired destination.  Be sure to include the http://.  

Choose the Navigation Link Status.  This will allow you to temporarily make a page inactive.  When inactive, the page will still exist but it will not be part of the navigation links on the left side.  This will default to “active” for all new pages.

Specify the Navigation Order.  Use this drop down to select where in the navigation this link will appear.

Select the desired Navigation Level.

Click Add to add the new page.

Navigation Builder with Two Additional Pages

Navigation Builder with Two Additional Pages

Two additional pages now display within My Navigation Builder.  Both are Level 1 pages

The first one is an Internal Page as is designated by "Page" in the Page Type column.

The second one is a Web Link Page as is designated by "Link" in the Page Type column.  Notice you cannot access Page Detail on a Linked page.

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