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rSchoolToday Calendar Integration

A useful feature of CMS4Schools Calendar Admin is its ability to sync events from rSchoolToday. rSchoolToday is an athletic scheduling application. Once this data has been synced, it is available to display using the Calendar of Events, Upcoming Events, and Mini Calendar tools.

If your district uses rSchoolToday and you have not yet asked up to set up this integration, contact us to get started. Submit a support ticket via email (support@4schools.net) or the Help Center, indicating your wish to begin the integration process. Please include your rSchoolToday website URL.

Watch the Video.

Access the Calendar Admin

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Calendar Admin in the left navigation.

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In the calendar admin window, click on the rSchool Today? link.

Note: If you don't see the rSchool Today link your rSchoolToday API setup isn't complete.

rSchoolToday Event Import

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  1. Select Create More Calendars to move to the Create a New rSchool Today Calendar section of the page.
  2. Select Run a Live Update / Edit Facility Settings to:
    • Update your facility sync selection by checking if you want the rSchool Location Detail field, or the rSchool Facility Scheduler Building Detail field (if using rSchool FS), for home events, to be mapped to the Facility field in CMS4Schools.
    • Run a live update to capture events from current date, to 12 months into the future. 90 days of past events are synced once a day.
  3. Select Event Categories to open the Calendar Categories page.
  4. Select Calendar Admin to go back to the Calendar Admin.
  5. Select the checkbox to select all calendars.
  6. Select to delete any selected calendars. This will not delete any events it will delete the calendar sync removing all synced events.
  7. Select Run a Live Update / Edit Facility Settings to:
    • Update your facility sync selection by checking if you want the rSchool Location Detail field, or the rSchool Facility Scheduler Building Detail field (if using rSchool FS), for home events, to be mapped to the Facility field in CMS4Schools.
    • Run a live update to capture events from current date, to 12 months into the future. 90 days of past events are synced once a day.
  8. Select any calendar to be able to delete the calendar.
  9. Displays the rSchool calendar name. This is an internal name and will not display on your website.
  10. Displays the total number of events that are synced in the calendar.
  11. Displays the CMS4Schools Calendar Category the synced events will display in.
  12. Select to edit any calendar.

Create a New rSchool Calendar

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  1. Enter the name you wish to assign to this rSchool Calendar.
    For example, Basketball - HS Boys, or Middle School Events.
  2. Calendars can be defined by Activities OR by Event Categories. If you use Events by Type in rSchool, set up the calendar by Event Categories. Otherwise, use Activities (most clients use Activities).
    The list of Activities or list of Event Categories in sync from your rSchoolToday calendar. It should look familiar. Move activities OR event categories from the left column to the right column so they will be attached to this calendar. You can include as many as you want.
    Once an activity or event category has been moved to the right side, additional information will likely display within the Levels and Genders sections. Move over items if you wish them to be used as part of this calendar's definition.
  3. Level: Select the level(s) you would like to display in the category.
    If this calendar is only to display varsity events, only move varsity to the right leaving the rest on the left.
    Note: At least one level must be selected for events to sync.
  4. Gender: Select the gender(s) you would like to display in the category.
    If this calendar is only to display girls evens, move Girls over to the right leaving Boys on the left. 
    Note: At least one gender must be selected for events to sync.
  5. rSchoolToday calendars need to be matched up with a CMS4Schools Event Category. Select an existing category from the dropdown OR create a new one by selecting "Create New Event Category" and entering the category name.

Select Create rSchool Today Calendar & Import Events to create the new calendar and sync events.

Note: Items on the left if the category should all be moved to the right if they are all to be included in this calendar.

After processing, the new rSchoolToday calendar, total events, and CMS4Schools calendar category will display.

Manually Run a Live Update

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To manually update rSchoolToday events click the Run a Live Update / Edit Facility Settings button.

At the bottom of the screen select Update to run the update.

Calendar Admin Display

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All events synced from rSchoolToday will display two asterisks at the end indicating these events are synced and must be edited within your rSchoolToday account.

Displaying Events on your Website

Use the  Calendar of Events, Upcoming Events, and Mini Calendar tools to display events on your website.

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Calendar of Events tool displaying Boys Varsity Basketball.

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Clicking on an event displays a popup window as shown above. This one is expanded to show all the map detail. 

This integration with rSchoolToday makes it even easier to capture events and display that information on your website. 

Watch the Video

This video will provide step by step instructions on how to get started with integrating rSchool data and how to work with these tools going forward.

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