Before adding a new student to SEEDS4Schools, search for the student using the Advanced Search from the Dashboard. A SEEDS user with Create/Edit Enrollment permissions will be able to search all districts for a student when searching from the Dashboard.
The Advanced Search requires the student's date of birth or the WISEid for confidentiality reasons. If the search returns the student, click on Activate to activate the student into the district. If there is not an Activate option and the district listed uses SEEDS4Schools (note: there is a list of current SEEDS districts available under the Help>FAQ option) contact the placement district and ask if they would please inactivate the student from their district so the student can be activated into the new district. If the district is not currently using SEEDS, email firstname.lastname@example.org listing the student's name, date of birth and the date they enrolled in the district and the support desk will take care of it.
The image below shows the overlay which will display when the Activate link is clicked on. Fill in the:
- District of Residence
- Resident School
- Start Date in New District
- District of Placement
- Placement School/School of Attendance
fields and other fields if applicable and then Submit. The new district will then have access to the student's data.
There are four reasons to inactivate a student and the reasons will display when the gray Activate/Inactivate button, on the student's Student Detail View, is hovered over. The reasons are:
- Student is physically moving out of the district
- Student is graduating
- Student has reached maximum age
- Student is deceased
All of the student's enrollments must have an End Date added prior to inactivating the student or SEEDS will not allow the student to be inactivated. The student's enrollments can be viewed on the Enrollment tab of the Student Detail View. Click on the name of the class or itinerant service and it will take you to the enrollment page where an end date can be added to that student's enrollment.
After all the enrollments for the student have an end date and all paperwork is finalized, the student can be inactivated. Once the student is inactivated, the district will no longer have access to that student unless the reason for the in-activation was maxed age, graduation or death. Click on the gray Activate/Inactivate button on the student's Student Detail View. A box will pop up and select the End Current District radio button and then click continue. The image below will come up. Select the DPI exit reason for the student, the continuing district if appropriate and the date the student exited.