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Users Database - Calendar4Schools User Account Permissions

All 4Schools user permissions are managed via the user's account in the Users Database.

Access User Account

From within the Users Database, use the Search/Manage option to find the desired user account. Select the edit pencil next to the user to access the user's account.

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Access Calendar4Schools Tab

Once in the Edit User screen, select the Calendar4Schools tab to start adding/editing permissions.

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Calendar4Schools Tab | General Section

Calendar4Schools Tab / General Subtab
  1. Calendar User Level: Selecting one of three radio buttons controls access to all or selected calendars. The three options are:
    • Admin: Gives access to read/write to all calendars.
    • User: Access to all calendars or only those selected as determined within the listing of calendar categories/subcategories.
      Note: Each calendar category can be given one of four options; None, Read, Read/Write, Defer to Sub-categories.
    • None
  2. Signup Sheets/Facility Approval User Level: Selecting one of three radio buttons controls access to all or selected signup sheets and facility approvals.  The four options are:
    • Admin: Full access to all Signup Sheets and can approve all Facility Requests
    • Editor: Can add/update/delete reservations for him/herself in the Signup Sheets attached to the selected buildings. Can add/update/delete reservations on the behalf of others in the Signup Sheets attached to the selected buildings. Can approve Facility Requests for events attached to facilities in the selected buildings
    • User: Can create reservations for him/herself in the Signup Sheets attached to the selected buildings
    • None
  3. Toolbox: Checking this provides access to the user to; 
    • Buildings, 
    • Facilities, 
    • Resources, 
    • Signup Sheet Settings (including the ability to create signup sheets, blackout dates, and timeframes), 
    • Calendar Settings (including the ability to create categories and subcategories, set up locations), Athletic Software Sync (rSchool Today and Schedule Star), import and export events, and 
    • Announcements to the Cal4Schools Welcome window.
  4. Public Users Database: Even though the Public Users Database is currently only being used within the Calendar4Schools application, this permission is set in the 4Schools Permissions tab.
  5. Approve Public Users: For Facility Requests
  6. Calendar4Schools Support Center: UD_Cal_P1.jpgIndividuals given access to any of the support centers should be the ones who support and troubleshoot the application for the majority of the district’s users.
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